UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Securities Exchange Act of 1934 (Amendment
(Amendment No.)
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Filed by the Registrant ☒[X]
Filed by a Party other than the Registrant ☐[ ]
Check the appropriate box:
☐ Preliminary Proxy Statement ☐ Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) ☒ Definitive Proxy Statement ☐ Definitive Additional Materials ☐ Soliciting Material under §240.14a-12 |
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Virginia National Bankshares Corporation
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box)all boxes that apply):
☒ No fee required ☐ Fee paid previously with preliminary materials ☐ Fee computed on table in exhibit required by Item 25(b) per Exchange Act Rules 14a-6(i)(1) and 0-11 |
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Virginia National Bankshares Corporation
404 People Place
Charlottesville, Virginia 22911
April 30, 202126, 2023
To All of Our Shareholders:
We are pleased to invite you to attend the 2021 Virtual2023 Annual Meeting of Shareholders of Virginia National Bankshares Corporation. The meeting will be held on Thursday, June 24, 202129, 2023 at 10:00 a.m., Eastern Time. We will be holdingAM local time, at the meeting in a virtual-only format via a live webcast.Hilton Garden Inn, 1793 Richmond Road, Charlottesville, VA 22911.
This document also includes the notice of the meeting and the proxy statement, which provides more information about the virtual meeting. A copy of Virginia National Bankshares Corporation’s Annual Report on Form 10-K for the year ended December 31, 20202022 is made available with the proxy statement.
Whether or not you plan to attend the virtual meeting, it is important your shares be represented and voted. Please complete and return the proxy card you receive as soon as possible. You can also vote your shares online or by phone using the instructions on your proxy card.
We appreciate your support as a shareholder and hope you will join us on June 24th.29th.
If your shares are held by a broker, bank or other custodian, you will need to vote using the instruction form provided by your broker, bank or other custodian in order for your vote to be counted. You will only be able to vote during the meeting if you obtain a legal proxy from your broker, bank or other custodian. Please see page 2 of the proxy statement for more details.
Your Vote is Important.
VIRGINIA NATIONAL BANKSHARES CORPORATION
NOTICE OF 2021 VIRTUAL2023 ANNUAL MEETING OF SHAREHOLDERS
To Be Held on June 24, 202129, 2023
The 20212023 Annual Meeting of Shareholders of Virginia National Bankshares Corporation (the “Company”) will be held on Thursday, June 24, 202129, 2023 at 10:00 a.m., Eastern Time. The meeting will be held in a virtual-only format via a live webcast. To attendAM local time, at the meeting, you will need to register in Hilton Garden Inn, 1793 Richmond Road, Charlottesville, VA 22911.advance at www.proxydocs.com/VABK by 5:00 p.m., Eastern Time on June 22, 2021.
The following items will be considered and voted upon at the meeting:
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The Board of Directors has fixed April 21, 202119, 2023 as the record date for determination of shareholders entitled to notice of and to vote at the meeting and any adjournments or postponements thereof.
Whether or not you plan to join the meeting, it is important your shares are represented at the meeting. Please complete and return the proxy card you receive promptly. You may also vote your shares online or by phone using the instructions on your proxy card. If you are a registered shareholder, you may vote during the meeting even if you have already voted by another method.
| By Order of the Board of Directors: |
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April | Donna G. Shewmake |
| Corporate Secretary |
Important Notice Regarding the Availability of Proxy Materials for the
Shareholders’ Meeting to Be Held on June 24, 202129, 2023
A complete set of proxy materials is available at www.proxydocs.com/VABKwww.vnbcorp.com/proxy. The materials available include this combined notice of the annual meeting and the proxy statement, the form of proxy and the Company’s Annual Report on Form 10-K for the year ended December 31, 2020.2022.
QUESTIONS AND ANSWERS ABOUT THE MEETING
Q: When and where is the shareholders’ meeting?
A: The Annual Meeting of Shareholders (the “Annual Meeting” or “meeting”) will be on Thursday, June 29, 2023 at 10:00 AM local time, at the Hilton Garden Inn, 1793 Richmond Road, Charlottesville, VA 22911.
Q: What am I being asked to vote on?
A: At the Annual Meeting, you will be asked to vote on the following proposals:
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to elect 13eleven (11) directors to serve until the next annual meeting of shareholders;
to approve, on an advisory (non-binding) basis, the Company’s executive compensation; and
to ratify the appointment of Yount, Hyde & Barbour, P.C. as the Company’s independent registered public accounting firm for 2021.
We will also vote on any other matters that may properly come before the Annual Meeting.
Q: What do I need to do now? A: Just indicate on your proxy card how you want to vote, and sign, date and return it as soon as possible. You may also vote online or by phone using the instructions on your proxy card. If you sign and send in your proxy, or submit your vote online or by phone, and do not indicate how you want to vote, your proxy will be voted “FOR” the election of the director nominees named in the proxy statement as directors of the Company to serve until the Company’s next annual meeting of shareholders, “FOR” the approval of the Company’s executive compensation, and “FOR” for the ratification of the appointment of Yount, Hyde & Barbour, P.C. as the Company’s independent registered public accounting firm for 2023. |
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If you are a registered shareholder, you can choose to attend the Annual Meeting and vote your shares during the meeting instead of returning your completed proxy card. If you do return a proxy card, you may attend the meeting and change your vote. See “Voting and Revocation of Proxies” on page 2 of the proxy statement.
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Q: If my shares are held in “street name” by my broker, will my broker vote my shares for me?
A: If you own shares that are held in street name, meaning through a broker, bank or other custodian (each, a “broker”), and you do not provide the broker holding the shares with specific voting instructions then, under applicable rules, the broker holding the shares may generally vote on “routine” matters but cannot vote on “non-routine” matters. If the broker holding such shares does not receive instructions from you on how to vote your shares on a non-routine matter, that broker will inform the inspector of election and/or voting tabulator that it does not have the authority to vote on the matter with respect to the shares. This is generally referred to as a “broker non-vote.”
The election of directors (Proposal 1) and the approval of the Company’s executive compensation (Proposal 2) are matters that are considered non-routine under applicable rules, so broker non-votes may exist for these proposals. The ratification of the appointment of Yount, Hyde & Barbour, P.C. as the Company’s independent registered public accounting firm for 20212023 (Proposal 3) is a matter considered routine under applicable rules. Since brokers may generally vote on routine matters without instructions, no broker non-votes are expected to exist in connection with Proposal 3.
Please provide instructions to your broker on how you want your shares voted by completing the voting instruction form you receive from your broker.
VIRGINIA NATIONAL BANKSHARES CORPORATION
PROXY STATEMENT
VIRTUAL2023 ANNUAL MEETING OF SHAREHOLDERS
JUNE 24, 2021June 29, 2023
GENERAL
This proxy statement is being furnished to you as part of the solicitation of proxies by the Board of Directors of Virginia National Bankshares Corporation (the “Company” or “Virginia National”) for use at the Annual Meeting of Shareholders of the Company to be held on Thursday, June 24, 202129, 2023 at 10:00 a.m., Eastern Time, in a virtual format,AM local time, at the Hilton Garden Inn, 1793 Richmond Road, Charlottesville, VA 22911, and at any adjournment or postponement of the meeting (the “Annual Meeting” or “Meeting”). To attend the meeting, shareholders will need to register in advance at www.proxydocs.com/VABKby 5:00 p.m., Eastern Time, on June 22, 2021. The Annual Meeting will be held for the purposes set forth in this proxy statement and in the preceding Notice of the Annual Meeting. The date of this proxy statement is April 30, 2021.26, 2023. This proxy statement and form of proxy (also sometimes referred to as the “proxy card”) is being furnished to shareholders beginning on or about April 30, 2021.27, 2023.
Reorganization; Merger; Affiliates
On December 16, 2013, Virginia National Bank (the “Bank”) reorganized into a holding company (the “Reorganization”). As a result of the Reorganization, the Bank became a wholly-owned subsidiary of the Company, and each share of the Bank’s common stock was automatically converted to one share of the Company’s common stock. Effective July 1, 2018, the Bank’s wholly-owned subsidiary, VNBTrust, National Association, was merged into the Bank. Effective April 1, 2021, Fauquier Bankshares, Inc. (“Fauquier Bankshares”) merged with and into the Company, and The Fauquier Bank merged with and into Virginia National Bank. The Company is also the sole member of Masonry Capital Management, LLC (“Masonry Capital”), a Delaware limited liability company and registered investment advisor. Masonry Capital is the sole member of Masonry Capital GP, LLC, a Delaware limited liability company. References to the “Company’s affiliates” or the “Company and its affiliates” include the Bank, Masonry Capital, Masonry Capital GP, LLC.LLC and any other affiliate or subsidiary of the Company or the Bank.
Record Date and Voting Rights of Shareholders
Only shareholders of record of the Company’s common stock (“common stock”) as of the close of business on April 21, 2021, April 19, 2023, the record date fixed for the Annual Meeting, are entitled to notice of and to vote at the Annual Meeting or any adjournment or postponement thereof. As of the close of business on the record date, there were 5,305,2705,338,650 shares of common stock outstanding and entitled to vote at the Annual Meeting. The Company has no other class of stock outstanding. Each share of common stock entitles the record holder thereof to one vote for each matter to be voted upon at the Annual Meeting.
Quorum
A majority of the outstanding shares entitled to vote, represented in person or by proxy, will constitute a quorum for the transaction of business at the Annual Meeting. Shares for which the holder has elected to abstain or to withhold the proxy’s authority to vote (including broker non-votes as discussed on the next page)page 2) on a matter will count toward a quorum but will not be included in determining the number of votes cast with respect to such matter. Shares held by brokers, banks or other custodians that are voted on any matter are included in the quorum. Broker shares that are not voted on any matter will not be included in determining whether a quorum is present.
Vote Required
The vote required for approval varies based on the proposal. Directors are elected by plurality; therefore, the 13eleven (11) nominees receiving the greatest number of affirmative votes cast will be elected. Approval of all other proposals contained in this proxy statement, as well as any other business that may properly come before the shareholders at the Annual Meeting, will be approved if the votes cast in favor of the proposal or other action at the Annual Meeting exceed the votes cast against that proposal or other action.
How to Attend the Meeting
Shareholders can attend the Annual Meeting by registering to attend the meeting by 5:00 p.m., Eastern Time, on June 22, 2021 at www.proxydocs.com/VABK using the 12 or 16 digit control number on your notice card, proxy card or voting instruction form. Questions may also be submitted at the time of registration. After completing the required information and submitting the registration request, an email will be sent confirming whether registration was successful. If you have successfully registered, an email will be sent one hour before the start of the meeting with a link to attend the meeting and, for registered shareholders, a link to vote online during the meeting.
Attendees may access the meeting site starting at 9:45 a.m., Eastern Time, on June 24th. Attendees will be able to hear the presenters and view any presentation online, but can only ask a question or make a comment in writing using the “Q&A” box on the left side of the screen if not previously submitted during registration.
Voting and Revocation of Proxies
Execution of a proxy will not affect a registered shareholder’s right to attend the Annual Meeting and submit a vote. Any registered shareholder who has executed and returned a proxy, or submitted a vote online or by phone, may revoke it by attending the Annual Meeting and submitting a vote online during the meeting. A registered shareholder may also revoke his or her proxy at any time before it is exercised by filing a written notice with the Corporate Secretary of the Company or by submitting a proxy bearing a later date. All references in the proxy statement to “proxy,” other than “legal proxy,” shall refer to any method by which a shareholder authorizes the proxy holder(s) to vote shares, including proxy cards submitted by mail and votes submitted online, by phone or through any other method available. Proxies will extend to, and will be voted at, any adjourned session of the Annual Meeting.
Voting Shares Held in Accounts with Brokers, Banks and Other Custodians; Broker Non-Votes
If your shares are held in an account with a broker, bank or other custodian (each, a “Broker”), then your shares are held in “street name.” The Broker holding your shares, or its nominee, is the shareholder for purposes of voting at the Annual Meeting, and you are considered the beneficial owner. As beneficial owner, you have the right to direct the Broker how to vote the shares held for you, and you must follow the instructions of that Broker in order to vote your shares or to change a previously submitted voting instruction. Since you are not the registered owner, you may not vote theyour shares online during the Annual Meeting unless you (a) obtain a legal proxy from the Broker holding your shares giving you the right to vote shares registered in its name at the Annual Meeting.Meeting and (b) send legal proxy to the Company in accordance with the instructions outlined below. Please note that this legal proxy is different from the proxy card or voting instructions you generally receive in the mail. If you wish to vote your shares during the Annual Meeting, please contact the Broker holding your shares for a legal proxy. After you obtain a legal proxy, you must send it either via: (i) email to compliance@vnb.com; (ii) fax to 434-817-7495; or (iii) mail to Virginia National Bank, ATTN: Legal Department, 404 People Place, Charlottesville, VA 22911. 22911. Your legal proxy must be received at least 4four (4) business days prior to the Annual Meeting in order to issue information that will allow you to submit your vote during the Annual Meeting.
If the Broker holding your shares does not receive instructions from you on how to vote your shares on a non-routine matter, that Broker does not have the authority to vote on that matter with respect to your shares. This is generally referred to as a “broker“broker non-vote.” The election of directors (Proposal 1) and the approval of the Company’s executive compensation (Proposal 2) are matters that are considered non-routine under applicable rules; therefore, broker non-votes may exist in connection with those proposals. The ratification of the appointment of Yount, Hyde & Barbour, P.C. as the Company’s independent registered public accounting firm for 20212023 (Proposal 3) is a matter considered routine under applicable rules, so no Brokerbroker non-votes are expected to exist in connection with Proposal 3.
How Shares will be Voted
Shares represented by proxies will be voted at the Annual Meeting as follows:
Properly Completed Proxies – Shares represented by a properly completed proxy that contains voting instructions will be voted in accordance with the voting instructions specified in the proxy.
Proxies Without Voting Instructions – Shares represented by proxies that are properly signed and dated but which do not contain voting instructions will be voted in accordance with the recommendations of the Company’s Board of Directors (the “Board”).
Abstentions – A properly executed proxy marked “ABSTAIN” will be counted for purposes of determining whether there is a quorum present at the Annual Meeting, but the shares represented by that proxy will not be voted at the Annual Meeting.
Broker Non-votes – Other than with respect to the ratification of the Company’s independent registered public accounting firm, your Broker may not vote your shares unless you provide instructions to your Broker on how to vote them.
Solicitation of Proxies
The Company is soliciting the proxies associated with this proxy statement and will bear all costs of the solicitation, including the cost of reimbursing Brokers for forwarding proxy materials to beneficial owners of shares they hold. Solicitation of proxies is being made by mail. The Company may also solicit proxies in person or by telephone, fax, electronic mail or special letter. Solicitations may be made by directors, officers and other employees of the Company or any subsidiary, none of whom will receive any separate or additional compensation for such solicitations.
PROPOSAL 1 – ELECTION OF DIRECTORS
General
ThirteenEleven (11) directors will be elected at the Annual Meeting to serve until the next annual meeting of shareholders of the Company and until their successors are elected and qualified. Directors will be elected by a plurality of the votes cast, so the 13eleven (11) nominees receiving the highest number of votes will be elected, even though such 13eleven (11) individuals may not receive “FOR” votes from a majority of the votes cast.
Nominations for Directors
The Board of Directors has nominated the 13eleven (11) individuals named below for election to the Board at the Annual Meeting, all of whom are currently serving on the Board. On April 1, 2021, and pursuant to the Company’s merger agreement with Fauquier Bankshares, the Board: (i) adopted an amendment to the Company’s bylaws to establish the number of directors at 13, consisting of seven individuals serving as members of the Board prior to April 1, 2021 and six former members of the Fauquier Bankshares board of directors and (ii) appointed John B. Adams, Jr., Marc J. Bogan, Kevin T. Carter, Randolph D. Frostick, Jay B. Keyser and Sterling T. Strange, III, as directors of the Company.
Each person nominated has consented to being named as a nominee in this proxy statement and has indicated he or she is willing to serve as a director if elected. If, at the time of the Annual Meeting, any nominee is unable or unwilling to serve, shares represented by proxies will be voted at the discretion of the named proxies for such other person as the Board of Directors may nominate.
The following table sets forth certain information concerning the persons who have been nominated for election as directors by the Board of Directors.
Name (Age) | Principal Occupation | Director Since | Committee
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John B. Adams, Jr. |
| Chief Executive Officer and President of a real estate holding company |
| 2021 | * |
| CC | ||
Steven W. Blaine | Attorney |
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| AC; CC; CG | ||||||
Kevin T. Carter | Managing Director of a resort property |
| 2021 | * |
| CC | |||
Hunter E. Craig | Owner of a residential, commercial and industrial property company |
| 2020 | * |
| AC | |||
William D. Dittmar, Jr. | Entrepreneur, Investor and Developer |
| 1998 | ** |
| CG | |||
Randolph D. Frostick | Attorney |
| 2021 | * | | ||||
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| CG | ||||||
Linda M. Houston | Retired, former Managing Director/Division Executive for Merrill Lynch |
| 2018 | CC; CG | |||||
Jay B. Keyser | Chief Executive of a family office |
| 2021 | * | AC | ||||
Glenn W. Rust | President and Chief Executive Officer, Virginia National Bankshares |
| 2006 | ** |
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Sterling T. Strange, III | President and Chief Executive Officer of an information technology software firm |
| 2021 | * | | AC; CG | |||
Gregory L. Wells |
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| | Independent Business Advisor | 2012 | ** | AC; CC |
* Before their election to the Company’s Board of Directors, Mr. Craig served on the Bank’s board since 1998, and each of the other directors serving since 2021 previously served on the board of Fauquier Bankshares.
** Includes continuous service on the Board of the Bank prior to the Reorganization into a holding company form of ownership.
*** AC - Audit and Compliance Committee; CC - Compensation Committee; and CG - Corporate Governance Committee.
The Board of Directors of the Company recommends that shareholders vote “FOR” the election of each of these nominees. Unless otherwise indicated on the proxy, the proxy holder(s) will vote “FOR” the election of these nominees.
The following biographies of the nominees standing for election contain information regarding the person’s business experience, public company director positions held currently or at any time during the last five years, and the experiences, qualifications, attributes and/or skills that caused the Board of Directors to determine the person should serve as a director of the Company. Unless otherwise noted, the person has held their current position for at least five years. All nominees also serve on the board of directors of Virginia National Bank.
John B. Adams, Jr. serves as non-executive vice chairman of the Company and Virginia National Bank. Mr. Adams also serves as president and chief executive officer of Bowman Companies, Inc., primarily a family real estate holding company, and was a director of Universal Corporation, a publicly traded company headquartered in Richmond, Virginia, from 2003 to 2018. He was president and chief executive officer of A. Smith Bowman Distillery from 1989 to 2003. Mr. Adams served as chairman of The National Theatre in Washington, D.C. for 2538 years and has served on the foundation boards of several higher education institutions. As a result of his various leadership roles, Mr. Adams brings to the Board valuable insight and business acumen, along with significant business expertise. Prior to joining the Company and Virginia National Bank boards in April 2021, Mr. Adams served as a director of Fauquier Bankshares and The Fauquier Bank from 2002 to March 2021. He was chairman of Fauquier Bankshares and The Fauquier Bank from 2010 to March 2021.
Steven W. Blaine is an attorney in Charlottesville, Virginia, primarily practicing in business and real estate law. He is currently Of Counsel with Woods Roger, PLC. Prior to joining Woods Rogers in August 2019, Mr. Blaine was a partner with LeClairRyan since 1999 and was a partner of McGuireWoods LLP prior to that. As a practicing attorney, Mr. Blaine provides more than 3637 years of experience as a corporate and transactional attorney. He also provides valuable insight into the local real estate economy and brings his legal perspective to bear in matters related to the Company. Mr. Blaine has served as a director of the Company since its incorporation in 2013 and a director of Virginia National Bank since its formation in 1998.
Marc J. Bogan is President and Chief Executive Officer of Virginia National Bank. Mr. Bogan has over 30 years of experience in the financial services industry. He served as president and chief executive officer of Fauquier Bankshares and The Fauquier Bank from 2016 to March 2021. He served as president and chief operating officer of New Dominion Bank in Charlotte, North Carolina from 2011 until 2016. Mr. Bogan was executive vice president, chief operating officer and chief retail officer for Ameris Bank, a four-state community bank based in Georgia, from 2008 to 2011, and was coastal regional executive – Eastern South Carolina for Ameris Bank from 2006 to 2008. Prior to joining Ameris Bank in 2006, Mr. Bogan held several senior management positions with Bank of America and South Carolina Bank and Trust. Mr. Bogan brings to the Board significant management experience in diverse areas such as retail and commercial banking, private wealth management, information technology, operations, treasury services and mortgage banking. Prior to joining the Company and Virginia National Bank boards in April 2021, Mr. Bogan served as a director of Fauquier Bankshares and The Fauquier Bank from 2016 to March 2021.
Kevin T. Carter is the managing director for Lansdowne Resort in Leesburg, Virginia. Mr. Carter formerly served as the president of Guests, Inc., a full servicefull-service hotel management company headquartered in Strasburg, Virginia, from October 2016 to December 2020 and served as the managing director for the Airlie Foundation from November 2000 to October 2016. He has been in the hospitality field for 4041 years, serving on the management teams of some of the country’s most notable properties including the U.S. Grant Hotel, Intercontinental Hotel San Diego, Rancho Valencia Resort, Kiawah Island Resort, Bald Head Island Resort and The Founders Inn. Mr. Carter is currently serving as a member of the town council for Warrenton, Virginia and has served on several boards, including Fauquier Hospital & Health System and the Path Foundation. Through his personal community involvement and his professional experience, Mr. Carter provides the Board with significant market knowledge and financial management skills. Prior to joining the Company and Virginia National Bank boards in April 2021, Mr. Carter served as a director of Fauquier Bankshares and The Fauquier Bank from 2016 to March 2021.
Hunter E. Craig is president of Hunter E. Craig Co., a residential, commercial and industrial property company. Since 1991, Mr. Craig has been a principal real estate broker with Georgetown Real Estate. Mr. Craig is involved in various business activities and civic organizations in the Charlottesville, Virginia area. As a lifelong resident of Charlottesville and a co-founder of Virginia National Bank, Mr. Craig provides a deep knowledge of local business conditions and has extensive community contacts. Mr. Craig has served as a director of the Company since 2020. He was2020 and a co-founderdirector of Virginia National Bank and served as a director since its formation in 1998.
William D. Dittmar, Jr. serves as the non-executive chairman of the Company and Virginia National Bank. Mr. Dittmar is the managing member of Enterprise Properties, LLC in Charlottesville, Virginia, which is the parent company for various real estate and commercial property subsidiaries, as well as other investments. In addition to his extensive business background as a corporate executive, real estate executive and project manager, Mr. Dittmar is also well-versed in economic issues. Mr. Dittmar has served as a director of the Company since its incorporation in 2013 and a director of Virginia National Bank since its formation in 1998.
Randolph D. Frostick is an attorney practicing primarily civil litigation involving real estate, commercial leasing, construction, business, and trust and estate matters. He is currently Of Counsel to Vanderpool, Frostick and Nishanian, P.C., a law firm located in Manassas, Virginia, which focuses primarily on civil litigation, business, employment, real estate transactions, financing, land use and development. Mr. Frostick co-founded the firm and was a shareholder, director, and officer of the law firm until 2020. Mr. Frostick has 3941 years of experience as a civil trial attorney. In addition to practicing law, Mr. Frostick is actively involved in commercial leasing in Manassas, Virginia. Mr. Frostick brings to the Board insightful knowledge and valuable business expertise. Prior to joining the Company and Virginia National Bank boards in April 2021, Mr. Frostick served as a director of Fauquier Bankshares and The Fauquier Bank from 2009 through March 2021.
James T. Holland is a business consultant, author and civic volunteer. He was the president, chief executive officer and a director of O’Sullivan Corporation, a publicly traded manufacturing company based in Winchester, Virginia, before retiring in 1999. Prior to that, Mr. Holland was a financial consultant and project manager for Booz Allen Hamilton, a national consulting firm. Early in his career, he served in junior management positions in a regional bank. Mr. Holland has executive management and board experience, including prior service on bank boards. He is a former chairman and board member of a regional hospital system and a former chairman of the Virginia Business Council. Mr. Holland has served as a director of the Company since its incorporation in 2013 and a director of Virginia National Bank since 2013.
Linda M. Houston, retired, was employed with Merrill Lynch/Bank of America Corporation from 1987 to May 2017. From 2011 to 2017, Ms. Houston served as managing director/division executive. Her prior roles with Merrill Lynch included head of Global Wealth and Investment Management Diversity and Inclusion Council, regional managing director, national marketing and sales manager, and managing director/market executive. Ms. Houston has extensive experience in wealth and investment management, compliance and compensation practices. Ms. Houston has served as a director of the Company and Virginia National Bank since 2018.
Jay B. Keyser has served as the chief executive of the William A. Hazel Family Office since 2015. He is also the manager of various real estate ventures and trustee of multiple trusts relating to the Hazel family. He currently serves on the board and was the chief executive officer of William A. Hazel, Inc., a site construction company headquartered in Chantilly, Virginia, from June 2008 to December 2014. Mr. Keyser had served for 25 years in various capacities, including chief financial officer, of this construction entity. He received his Certified Public Accountant certification in 1982 and is a member of the American Institute of Certified Public Accountants and the Virginia Society of CPAs. Mr. Keyser brings vast business and financial management knowledge and experience to the Board. Prior to joining the Company and Virginia National Bank boards in April 2021, Mr. Keyser served as a director of Fauquier Bankshares and The Fauquier Bank from 2009 to March 2021.
Glenn W. Rust is president and chief executive officer of the Company and the Chief Executive Officer of Virginia National Bank, as well as a managing partner of both Masonry Capital and Masonry Capital GP, LLC. He also served as the president and chief executive officer of Virginia National Bank from 2006 to March 2021 and from June 2021 to December 2021. He has over 48 years of experience in financial services, technology and network systems design, security, corporate restructuring and government infrastructure analysis. He served as a substantial expert on internet security and banking while working with National Infrastructure Advisory Council shortly after the September 11, 2001 attacks. Prior to joining Virginia National Bank in 2006, he held various executive management positions at Texas Commerce Bank, Chemical Bank, J.P. Morgan, Chase and Sterling Bank. Mr. Rust brings wide-ranging executive bank management experience to the Company, as well as expertise in successfully managing growth opportunities. Mr. Rust also serves on the board of, and provides advice and strategic counsel to, several charitable organizations in the Charlottesville, Houston and Washington, D.C. areas. Mr. Rust has served as a director of the Company since its incorporation in 2013 and a director of Virginia National Bank since 2006.
Sterling T. Strange, III is president and chief executive officer of The Solution Design Group, Inc., an information technology software firm to the public sector and higher education industries, located in Warrenton, Virginia and Orlando, Florida. Prior to founding The Solution Design Group, Inc. in 2004, Mr. Strange was president and founder of Decision Support Technologies, Inc., a transportation software company that provided solutions and services to over 100 airports and seaports worldwide. Mr. Strange has served in senior management positions in both private and public companies for over 30 years. He provides valuable entrepreneurial experience and financial management expertise to the Board. Prior to joining the Company and Virginia National Bank boards in April 2021, Mr. Strange served as a director of Fauquier Bankshares and The Fauquier Bank from 2007 to March 2021.
Gregory L. Wellsretired, is currently working as an independent business advisor. He was the chief executive officer of ACAC Fitness and Wellness Centers from 2006 until 2020. ACAC has operations in Charlottesville and Richmond, Virginia, in West Chester, Pennsylvania, and in Baltimore and Germantown, Maryland. He also served as a board member of PT@ACAC, a joint venture between Legacy Management, Inc. and Sentara Martha Jefferson Hospital. Prior to joining ACAC in 2006, he was the chief executive officer and an owner of Mailing Services of Virginia in Charlottesville and held executive positions with the former Centel Corporation. Mr. Wells has experience in leading companies of various sizes, including responsibilities for finance, strategic planning, operations, business development, marketing and human resources.
Mr. Wells has served as a director of the Company since its incorporation in 2013 and a director of Virginia National Bank since 2012.
PROPOSAL 2 – ADVISORY (NON-BINDING) VOTE
TO APPROVE EXECUTIVE COMPENSATION
Shareholders are being given the opportunity to vote on an advisory (non-binding) resolution to approve the compensation of the named executive officers pursuant to requirements of the Dodd-Frank Act and rules of the Securities and Exchange Commission.Commission ("SEC"). The named executive officers of the Company are identified in “Summary Compensation Table” on page 15.13. This proposal, commonly known as a “say on pay” proposal, gives shareholders the opportunity to endorse or not endorse the Company’s executive pay program, which is outlined in “Executive Compensation.” Accordingly, shareholders of the Company are being asked to approve the following resolution:
“RESOLVED, that the Company’s shareholders approve, on an advisory basis, the compensation of the Company’s named executive officers as disclosed in the Executive Compensation section of this proxy statement.”
Approval of the proposed resolution requires that the votes cast “FOR” the resolution exceed the votes cast “AGAINST” the resolution.
The Company believes its compensation policies and procedures are aligned with the long-term interests of its shareholders. Because this vote is advisory only, it will not be binding upon the Board of Directors. However, the Compensation Committee of the Board of Directors will take into account the outcome of the vote when considering future executive compensation recommendations and decisions.
The Board of Directors recommends that shareholders vote “FOR” approval of the named executive officers’ compensation. Unless otherwise indicated on the proxy, the proxy holder(s) will vote “FOR” approval of this proposal.
PROPOSAL 3 – RATIFICATION OF INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
The Audit and Compliance Committee of the Board of Directors (sometimes referred to as the “Audit Committee”), under Rule 10A-3 of the Securities Exchange Act of 1934 and the committee’s charter, has the sole authority to appoint or replace the Company’s independent registered public accounting firm. The Audit Committee has appointed Yount, Hyde & Barbour, P.C. as the independent registered public accounting firm to audit the Company’s consolidated financial statements for the year ending December 31, 2021.2023. The Audit Committee seeks shareholder ratification of this appointment. Yount, Hyde & Barbour, P.C. has acted as the Company’s independent registered public account firm and has reported on consolidated financial statements since 1998. Representative(s) from Yount, Hyde & Barbour, P.C. are expected to attend the Annual Meeting, online, will have the opportunity to make a statement if they desire to do so, and are expected to be available to respond to appropriate questions.
The appointment of the independent registered public accounting firm will be ratified if the votes cast “FOR” ratification exceeds votes cast “AGAINST” ratification.
Should the shareholders not ratify the selection of Yount, Hyde & Barbour, P.C., it is contemplated that the appointment of Yount, Hyde & Barbour, P.C. will be permitted to stand unless the Audit Committee finds other compelling reasons for making a change. Disapproval by the shareholders will be taken into consideration for the selection of the independent registered public accounting firm for the coming year.
The Board of Directors recommends that shareholders vote “FOR” ratification of Yount, Hyde & Barbour, P.C. as the Company’s independent registered public accounting firm for the fiscal year ending December 31, 2021.2023. Unless otherwise indicated on the proxy, the proxy holder(s) will vote “FOR” ratification.
INFORMATION ABOUT THE BOARD OF DIRECTORS
AND BOARD COMMITTEES
Compensation of Directors
The following table provides information concerning the compensation of non-employee directors of the Company who served at any time during 2020 2022 for service on the boards and board committees of the Company and the Bank, and foras well as consulting services provided to the Company or the Bank. Mr. Rust, isas an employee director and doesexecutive officer, did not receive separate compensation for serving on the Board.
Name |
| Fees Earned or Paid in Cash |
|
| Stock Awards (1) |
|
| All Other |
|
| Total |
| ||||
John B. Adams, Jr. |
| $ | 25,000 |
|
| $ | 40,024 |
|
| $ | - |
|
| $ | 65,024 |
|
Steven W. Blaine |
| $ | 25,000 |
|
| $ | 40,024 |
|
| $ | - |
|
| $ | 65,024 |
|
Kevin T. Carter |
| $ | 25,000 |
|
| $ | 40,024 |
|
| $ | - |
|
| $ | 65,024 |
|
Hunter E. Craig |
| $ | 25,000 |
|
| $ | 40,024 |
|
| $ | - |
|
| $ | 65,024 |
|
William D. Dittmar, Jr. |
| $ | 25,000 |
|
| $ | 60,001 |
|
| $ | - |
|
| $ | 85,001 |
|
Randolph D. Frostick |
| $ | 25,000 |
|
| $ | 40,024 |
|
| $ | - |
|
| $ | 65,024 |
|
James T. Holland |
| $ | 25,000 |
|
| $ | 40,024 |
|
| $ | 18,000 |
|
| $ | 83,024 |
|
Linda M. Houston |
| $ | 25,000 |
|
| $ | 40,024 |
|
| $ | 50,000 |
|
| $ | 115,024 |
|
Jay B. Keyser |
| $ | 25,000 |
|
| $ | 40,024 |
|
| $ | - |
|
| $ | 65,024 |
|
Sterling T. Strange |
| $ | 25,000 |
|
| $ | 40,024 |
|
| $ | - |
|
| $ | 65,024 |
|
Gregory L. Wells |
| $ | 25,000 |
|
| $ | 40,024 |
|
| $ | - |
|
| $ | 65,024 |
|
Name |
| Fees Earned or Paid in Cash |
| Stock Awards (1) |
| All Other Compensation (2) |
| Total |
H. K. Benham, III |
| $30,000 |
| $29,852 |
| - |
| $59,952 |
Steven W. Blaine |
| $30,000 |
| $29,852 |
| - |
| $59,952 |
Hunter E. Craig |
| $30,000 |
| $29,852 |
| - |
| $59,952 |
William D. Dittmar, Jr. |
| $30,000 |
| $29,852 |
| - |
| $59,952 |
James T. Holland |
| $30,000 |
| $29,852 |
| $36,000 |
| $95,592 |
Linda M. Houston |
| $30,000 |
| $29,852 |
| $100,000 |
| $159,952 |
Susan K. Payne |
| $30,000 |
| $29,852 |
| - |
| $59,952 |
Gregory L. Wells |
| $30,000 |
| $29,852 |
| - |
| $59,952 |
Bryan D. Wright |
| $30,000 |
| $29,852 |
| - |
| $59,952 |
|
|
|
|
Meetings of the Board of Directors; Director Attendance
There were 1110 meetings of the Board of Directors in 2020.2022. Each incumbent director who served on the Board in 20202022 attended at least 75% of the meetings of the Boards and of the committees of the Board on which he or she served during 2020.2022. Board members are encouraged to attend the Annual Meeting of Shareholders, and seven of the 10all directors serving on the Company’s Board at the time of the 20202022 Annual Meeting of Shareholders attended that meeting.
Independence of Directors
Using the independence definitions and corporate governance requirements of Nasdaq (the “Nasdaq Standard”), the Board has determined that the following 10nine (9) of the 13eleven (11) current directors, all of whom are also nominees, are independent: Ms. Houston, and Messrs. Adams, Blaine, Carter, Craig, Frostick, Holland, Keyser, Strange and Wells. The Board considered the consulting fees paid to Ms. Houston, as well as lease payments made to, and received from, entities controlled by Mr. Holland.Craig, in evaluating their independence. Mr. Dittmar is not independent because lease payments made by the Bank to an entity for which Mr. Dittmar is the manager and indirect owner, as described under “Related Party Transactions and Other Information”Person Transactions" on page 1819, would be considered compensation in excess of Nasdaq Standard limits. Mr. Rust, and Mr. Bogan, who serveserves as an executive officersofficer of the Company, areis not independent.
Committees of the Board
The Board of Directors has standing audit, compensation and corporate governance committees.
Audit and Compliance Committee. Committee ("Audit Committee"). The directors currently serving on the Audit Committee are Messrs. Keyser (chair), Blaine, Craig, Strange and Wells. The primary function of the Audit Committee is to direct and monitor the internal audit and control functions and to select the Company’s independent registered public auditingaccounting firm. The Board of Directors has determined that (a) Mr. Keyser is an “audit committee financial expert,” and (b) each member of the Audit Committee is “independent” under the Nasdaq Standard. The Audit Committee met four times during 2020.2022. The charter of the Audit and Compliance Committee is on the Company’s Investor Relations website at www.vnbcorp.com in the “Corporate Overview” section under “Governance Documents.”
Joint Compensation Committee (“Compensation Committee"). The directors currently serving on the Joint Compensation Committee of the Company and the Bank are Messrs. Adams (chair), Blaine, Carter and Wells, and Ms. Houston. Each current member of thisthe Compensation Committee is “independent” under the Nasdaq Standard. The primary function of the Compensation Committee is to review and make recommendations to the Board of Directors with respect to director compensation and the Company’s executive compensation and compensation policies, and to administer the Company’s stock incentive plans. The Compensation Committee met two times during 2020.2022. The charter of the Compensation Committee is on the Company’s Investor Relations website at www.vnbcorp.com in the “Corporate Overview” section under “Governance Documents.”
Corporate Governance Committee. The directors currently serving on the Corporate Governance Committee are Messrs. HollandFrostick (chair), Blaine, Bogan, Dittmar Frostick and Strange, and Ms. Houston. The primary function of the Corporate Governance Committee is to make recommendations to the full Board of Directors on matters of corporate governance, including the independence of directors and nominees. This Committee has no regular meeting schedule, but generally meets in the first quarter of each year to review and make recommendations to the Board regarding independence of directors and is otherwise available to address corporate governance matters with respect to which the full Board requests guidance. The Corporate Governance Committee met twoone timestime during 2020.2022. The charter of the Corporate Governance Committee is on the Company’s Investor Relations website at www.vnbcorp.com in the “Corporate Overview” section under “Governance Documents.”
Nominating Procedures
The Company’s Board of Directors does not currently have a standing nominating committee. The entire Board is involved in identifying nominee candidates, and the Corporate Governance Committee assists with determining independence and/or performing other duties as may be requested. Any nominees for director must be recommended for the Board’s selection by independent directors constituting a majority of the Board’s independent directors, subject to Section 2.6 of the Company’s Bylaws.
In terms of the qualifications for nominees, the Board considers a number of factors, based on a matrix developed by the Board, in the context of the perceived needs of the Board at that point in time to complement the existing board composition. Although the Board has not adopted a formal policy relating to diversity, the Board considers a number of diverse attributes, characteristics, experiences and skills including, but not limited to: board and management experience; business and professional expertise; geographic representation and community involvement in the Company’s market area; business and other relationships with the Company and its subsidiaries; independence; potential competition or other conflicts with the Company’s business; gender; race; and availability to attend Board meetings. A nominee candidate must also complete a questionnaire designed to gather information required to be disclosed in the proxy statement as a nominee and other information about the candidate’s background and experience.
While the Board has not established any formal policies for consideration of director candidates recommended by shareholders, nominations of persons for election to the Board may be made at an annual meeting by a shareholder in accordance with the Company’s Bylaws. See “Shareholder Nominations and Proposals” on page 20.
21.
Board Leadership Structure and Role in Risk Oversight
Since 2007, the positions of Chief Executive Officer and Chairman of the Board have been separated. The current leadership structure, which allows the non-executive Chairman to maintain a more objective role in management of Board functions and the Board’s oversight of management, is deemed appropriate and effective by the Board at this time. While the Company’s management has responsibility for direct, day-to-day management of the Company, the Board has a significant role in oversight of risk. Officers are generally ratified by the Board annually, upon the recommendation of the Chief Executive Officer. The Board approves all significant policies which guide the Company’s officers and other employees in the discharge of their duties. Programs are established to monitor compliance with the policies, and compliance reviews and audits are reported to the Audit Committee. While the Board committees outlined above generally perform a more direct role in overseeing specific areas of risk, each committee provides full reports to the Board on any significant or material findings.
Board Diversity Matrix (as of April 19, 2023)
Total Number of Directors |
| 11 |
|
Part I: Gender Identity | Female | Male | Did Not Disclose Gender |
Directors | 1 | 9 | 1 |
Part II: Demographic Background |
|
|
|
Hispanic or Latinx | - | 1 | - |
White | 1 | 8 | - |
Two or More Races or Ethnicities | - | 1 | - |
Did Not Disclose Demographic Background |
| 2 |
|
EXECUTIVE COMPENSATION
Executive Officers
The following table sets forth the name and position of each of the current executive officers of the Company. These individuals are referred to throughout this document as “executive officers.” The executive officers identified in the “Summary Compensation Table” on page 1513 are referred to as “named executive officers.”officers” or "NEOs." Unless otherwise indicated, each of these officers has served as an executive officer of the Company for at least five years:
Name (Age) | Information about Executive Officers | |
Glenn W. Rust | President and Chief Executive Officer of the Company. He has also served as managing partner of Masonry Capital Management, LLC and Masonry Capital GP, LLC since those entities were formed in 2018. He served as President of Virginia National Bank from November | |
|
| |
Virginia R. Bayes | Chief Credit Officer and Executive Vice President of Virginia National Bank. Ms. Bayes joined the Bank in 1998 and was named an executive officer in January 2011. | |
Donna G. Shewmake | General Counsel, Executive Vice President and Corporate Secretary of the Company and Virginia National Bank. Ms. Shewmake joined the Bank in June 2008 as General Counsel and Executive Vice President, and was named Secretary and an executive officer in May 2009. | |
Tara Y. Harrison | Chief Financial Officer and Executive Vice President of the Company and Virginia National Bank. Ms. Harrison joined the Bank in October 2016 and was named Chief Financial Officer and Executive Vice President in February 2017. |
Compensation Discussion
Philosophy and Objectives of the Company’s Compensation Program. The Board believes compensation of its executive officers should reflect and support the Company’s strategic and financial performance goals, the primary goal being the creation of long-term value for the shareholders of the Company, while protecting the interests of the depositors of the Bank. The philosophy behind the compensation program is to provide both cash compensation, in the form of salaries and bonuses, as well as stock incentives, in an effort to promote an ownership mentality among the executive officers and other key individuals within the Company and its affiliates.
The Compensation Committee is tasked with reviewing and making recommendations regarding the Company’s executive compensation policies to ensure they are (i) competitive, (ii) performance-based, and (iii) consistent with the Company’s annual and long-term business objectives. The Compensation Committee is also responsible for administering the Company’s stock incentive plans.
The Compensation Committee specifically reviews and makes recommendations to the Board regarding the compensation of the President and Chief Executive Officer (“CEO”) of the Company and its affiliates based on reasonableness, competitiveness and relationship to performance. In determining the compensation to recommend for the CEO, the Compensation Committee reviews the overall financialcertain established bank performance of the Company relative to the performance of peermetrics and comparable banksgoals. During 2021 and bank holding companies, as well as the CEO’s performance against standards previously established by2022, the Compensation Committee. The Compensation Committee considersconsidered whether the cash compensation and the stock incentive awards made to him bear athe CEO were reasonable relationship to the compensation paid to the chief executive officers of comparable banks and bank holding companies and is consistent with the desirereflective of the merger-related efforts and positive impact on the Company and shareholder value. The Compensation Committee to offer appropriate performance incentives toalso considered whether the CEOcash compensation and tothe stock incentive awards motivate him to remain at the Company. In 2019,2021, the Compensation Committee recommended, based on the CEO’s performance in 2018,2020, that (a) his salary be increased to $385,000,$425,000, (b) he be given a $125,000$150,000 cash bonus, and (c) he receive incentive5,025 shares restricted stock options for 12,000 shares vesting in equal annual installments over fivefour years. In 2020,2022, the Compensation Committee recommended, based on the CEO’s performance in 2019,2021, that (a) his salary be increased to $387,000,$500,000, (b) he be given a $120,000$200,000 cash bonus, and (c) he receive incentive5,580 shares restricted stock options for 26,000 shares vesting in equal annual installments over fivefour years. The Board approved the Compensation Committee’s recommendations in both 20192021 and 2020,2022, and the salary increases were effective during those years.
Starting inFor 2021 the CEO of the Company will make recommendations to the Compensation Committee regarding the compensation of the other executive officers of the Company. For 2019 and 2020, however,2022, the CEO established the compensation for the other named executive officers and Ms. Harrison.NEOs. The compensation of the Company’s named executive officersNEO's is designed to be competitive with the Company’s peers and reflective of the level of responsibility and the performance of the executive officer. The philosophy behindDuring 2021 and 2022, the NEO compensation program is to provide both cash compensation, inwas reasonable and reflective of the form of salariesmerger-related efforts and bonuses, as well as stock incentives, in an effort to promote an ownership mentality among the executive officers and other key individuals withinpositive impact on the Company and its affiliates. shareholder value.
During 20192021 and 2020,2022, no compensation consultants were engaged or used by the Compensation Committee, the Board of Directors or management with respect to executive compensation. The Compensation Committee and management do use certain compensation surveys available from various organizations.
Composition of Compensation. There are four primary components of executive compensation, as follows: base salary; cash bonuses and short-term cash incentive compensation; stock option grants or other stock awards under the Company’s stock incentive plans; and benefits.
Base Salary. Base salary provides competitive levels of compensation to executives, in accordance with their experience, duties and responsibilities. Base salaries are necessary to recruit and retain executives, and base salary adjustments are reflective of an individual’s performance or changed responsibilities.
Cash Bonuses; Short-Term Incentive Compensation. Cash bonuses and other cash short-term incentive compensation are designed to align the interests of executive officers with the Company’s shareholders by rewarding officers based on the performance of the Company. The Company does not have a formal short-term incentive compensation program at this time; accordingly, such bonuses and compensation are discretionary and, for Mr. Rust, subject to Board approval.
Stock Option Grants and Other Stock Incentive Awards. Periodically, stock option grants, restricted and unrestricted stock grants, or other awards under the Company’s stock incentive plans may be awarded to executive officers and others within the Company and its affiliates whose performance is critical to the ongoing success of the Company. Stock options that have been granted have a ten-year term and typically vest evenly over a four-year or five-year period. All outstanding options have an exercise price equal to the closing price of the Company’s common stock on the date of the grant. The Company may also
grant stock, restricted stock or other stock awards, which may vest immediately or over time. The actual value that may be realized by an option holder or by the recipient of a stock grant or other stock incentive award is tied to the appreciation of the Company’s common stock, thereby aligning the option holders’ or recipients’ interests with those of the Company’s other shareholders.
In addition to the restricted stock option grant awarded to Mr. Rust in 20192021 and 2020,2022, each of the other named executive officersNEOs received (a) 1,000 unrestrictedincentive stock options for 4,400 shares of stock in February 2019, (b) 1,000 shares of restricted stock granted in September 20192021 with a four-year vestinginvesting schedule (c) and (b) 2,500 shares of restricted stock granted in May 2020November 2022 with a four-year vesting schedule, and (d) incentive stock options for 10,000 shares granted in September 2020 with a five -yearfive-year vesting schedule. Outstanding stock options and restricted stock granted to the named executive officersNEOs in 20202022 and certain prior years are included on page 1614 in “Outstanding“Outstanding Equity Awards at Fiscal Year-End 2020,Year-End.” which have been adjusted, as applicable, for the 5% percent stock dividend issued to all shareholders of record as of April 3, 2018 (the “2018 5% Stock Dividend”) and/or the 5% stock dividend issued on July 5, 2019 to all shareholders of record on June 26, 2019 (the “2019 5% Stock Dividend”).
Benefits.
401(k) Profit Sharing Plan. The Company has a 401(k) plan available to all employees who are at least 18 years of age. Employees are able to elect the amount to contribute, not to exceed a maximum amount as determined by IRS regulations. The Company matches 100% of the first 6% of employee contributions. “Vesting” refers to the rights of ownership to the assets in the 401(k) accounts. Matching contributions, as well as employee contributions, are fully vested immediately.
Health and Welfare Benefits. The Company also offers health and welfare benefits to the executive officers and others within the Company, including medical, dental and vision insurance, group term life insurance, disability insurance and flexible spending accounts.
Split-Dollar Life Insurance. The Company has certain split-dollar insurance or bank-owned life insurance (“BOLI”) arrangements with each named executive officer and certain other senior officers of the Company and/or its subsidiaries. Under these BOLI arrangements, the Company is the owner of, and pays all premiums for, insurance policies on an officer’s life. Upon the death of the insured officer, a portion of the death benefit will be paid to beneficiary(ies) designated by the officer, subject to the terms and restrictions of the split-dollar endorsement agreement between the officer and the Company, and the balance is paid to the Company.
Perquisites. Perquisites may be granted to executive officers and other employees, after proper consideration of the business need. Perquisites may include memberships in local clubs and the provision of a bank-owned automobile, automobile allowance or limited reimbursement toward the purchase of a personal automobile that will be primarily used for Company business. All perquisites represent a very small portion of the Company’s compensation program, and those for the named executive officersNEOs are disclosed according to regulations in the “Summary Compensation Table” on page 15.13.
Executive and Change in Control Arrangements.The Company entered into an amended and restated management continuity agreement ta(a “Management Continuity Agreement”) with each of Mr. Rust, Ms. Bayes, Ms. Harrison and Ms. Shewmake on September 28, 2020.
Under the terms of each Management Continuity Agreement, in event of a “change in control” (as defined in the agreement) of the Company, the Company or its successor is required to continue to employ each executive officer for a period of two years following the date of the change in control with commensurate authority, responsibilities, compensation and benefits for that period. If, within six months prior to a change in control of the Company or during the above-described employment period, an executive officer’s employment terminates without “cause” or for “good reason” (each as defined in the agreement), such executive officer is entitled to receive (i) a lump sum cash payment equal to two times the sum of (A) the executive officer’s annual base salary in effect at termination, plus (B) the average annual bonus paid or payable to the executive officer for the two most recently
completed years, plus (C) any amounts contributed by the executive officer during the most recently completed year pursuant to a salary reduction agreement or any other program that provides for pre-tax salary reductions or compensation deferrals; (ii) continuation of employee welfare benefits for up to 18 months following the date of termination; and (iii) a lump sum cash payment equal to the Company’s contributions to the executive officer’s account in the Company’s sponsored 401(k) plan for the two-year period prior to termination of employment. The severance benefits will be reduced to the extent necessary to avoid the imposition of the golden parachute excise taxes under Section 4999 of the Internal Revenue Code. Each Management Continuity Agreement also provides that any incentive based compensation or award an executive officer receives will be subject to clawback by the Company as may be required by applicable law or stock exchange listing requirement and on such basis as the Board determines, but in no event with a look-back period of more than two years, unless required by applicable law or stock exchange listing requirements.
As defined in each Management Continuity Agreement, the term “change in control” includes, among other things, the acquisition by any person or group of 30% or more of the Company’s outstanding shares of common stock (excluding issuancesissuance directly from the Company), individuals who serve on the Board (including successors whose nominations were approved by at least two-thirds of the Board) cease to constitute a majority of the Board, certain merger transactions, and the consummation of a sale of all or substantially all of the Company’s assets. The merger of Fauquier Bankshares into the Company is a “change in control” under each Management Continuity Agreement.
Each of Mr. Rust, Ms. Bayes, Ms. Harrison and Ms. Shewmake is also a party to a Non-Disclosure, Non-Solicitation and Non-Competition Agreement (a “Non-Competition Agreement”) with Virginia National Bank that was entered into on May 18, 2020 pursuant to which each of the executive officers has agreed (a) to protect and not disclose the confidential and proprietary information of Virginia National Bank or its affiliates, (b) for a period of 12 months following the termination of the executive officer’s employment for any reason, not to solicit the customers or employees of Virginia National Bank or its affiliates, or to provide services or interfere with customers of Virginia National Bank or its affiliates, and (c) for a period of three months following the voluntary termination of the executive officer’s employment for any reason or involuntary termination of executive officer’s employment for “cause” (as defined in the agreement), not to engage in any activity or work that competes with the business of Virginia National Bank or its affiliates that is the same or substantially similar to services previously provided by the executive officer within a 30-mile radius of his/her office location, or within any other office location where the executive officer worked within the previous 12 months. Under the terms of each Management Continuity Agreement, the provisions of the Non-Competition Agreements will survive termination of the executive officer’s employment except the non-competition provisions will not apply after the executive officer ceases to be employed by Virginia National following a change in control unless the executive officer is entitled to receive severance benefits provided under the Management Continuity Agreement in connection with termination of his/her employment without cause or for good reason.
Employment Agreement with Mr. Bogan. The Company entered into an employment agreement with Mr. Bogan that became effective on April 1, 2021, pursuant to which he serves as President and Chief Executive Officer of Virginia National Bank until April 1, 2023.
Mr. Bogan’s employment agreement provides that he will receive an annual base salary to be determined by the Company in accordance with its salary administration program, with the initial base salary of approximately $348,130. Mr. Bogan’s base salary will be reviewed annually and will be subject to adjustment by the Board with recommendation from the Compensation Committee, provided that any downward adjustment may only be made in connection with a general reduction of base salary that affects all senior officers of the Company. Mr. Bogan’s employment agreement provides opportunities for short- and long-term cash and equity incentive opportunities and certain other benefits, including an automobile allowance and reimbursement of business and relocation expenses.
Mr. Bogan’s employment agreement further provides that, if Mr. Bogan is not promoted to Chief Executive Officer of the Company on or before the first anniversary of the effectiveness of the merger Fauquier Bankshares into the Company (April 1, 2022) but remains employed by the Company on that date, Mr. Bogan will receive a lump sum payment of $475,000 within 30 days of such first anniversary.
Further, if Mr. Bogan is either (i) not promoted to Chief Executive Officer of the Company on or before the second anniversary of the effective date of the merger but remains employed by the Company on that date, or (ii) Mr. Bogan is promoted to Chief Executive Officer within two years following the effective date of the merger (April 1, 2023), then he will be offered an agreement, which will be effective no later than the earlier of the day following the second anniversary of the effectiveness of the merger or the date he is promoted to Chief Executive Officer, as may be applicable, providing for benefits on a change in control of the Company in an amount no less favorable than those provided to the then-serving Chief Executive Officer of the Company.
If, prior to being promoted to Chief Executive Officer of the Company or otherwise entering into the change in control agreement described in the preceding paragraph, Mr. Bogan is terminated without “cause” or resigns for “good reason” (as those terms are defined in the employment agreement), he will receive the sum of (i) any accrued but unpaid base salary, unreimbursed expenses and such employee benefits (including equity compensation) to which he is entitled, (ii) the amount, if any, of any earned but unpaid incentive or bonus compensation with respect to any completed calendar year immediately preceding the date of termination, (iii) the product of the annual cash bonus paid or payable for the most recently completed year and a fraction, the numerator of which is the number of days in the current year through the date of termination and the denominator of which is 365, and (iv) any benefits or awards (including cash and stock components) which pursuant to the terms of any plans, policies or programs have been earned or become payable, but which have not been paid. Unless otherwise specified in the employment agreement, such benefits will be paid in a lump sum within 10 days following the effective date of the release (described below).
Further, he will receive an amount equal to 2.99 times the sum of (i) his base salary in effect at the date of termination, and (ii) his highest annual cash bonus paid or payable for the two most recently completed years. This severance benefit will be paid to Mr. Bogan in a lump sum cash payment within 30 days after the effective date of the release (described below). In addition, if he elects coverage under the Consolidated Omnibus Reconciliation Act of 1985, as amended (“COBRA”), Mr. Bogan will be entitled to a reimbursement of the difference between the monthly COBRA premium amount paid by Mr. Bogan for him and his eligible dependents and the monthly premium paid by the Company for similarly situated active employees, provided that such benefits will not extend beyond the 18-month period permitted by COBRA.
Mr. Bogan’s entitlement to the foregoing severance payments is subject to his execution of a release and waiver of claims against the Company and its affiliates.
Mr. Bogan executed the Company’s standard non-disclosure, non-solicitation and non-competition agreement except that the non-competition period may be up to 24 months following termination of employment depending upon the circumstances of his termination. For a description of this agreement, see the language regarding the Non-Competition Agreement in “Executive Compensation – Executive and Change in Control Arrangements” on page 13.
Under the employment agreement with Mr. Bogan, if the payments and benefits under the employment agreement, together with other payments and benefits he has received or may have the right to receive, on account of a change in control would subject Mr. Bogan to the excise tax imposed under Section 4999 of the Internal Revenue Code, then the payments and benefits shall be reduced by the Company to the minimum extent necessary so that none of the payments or benefits are subject to the excise tax, provided that no such reduction shall be made if Mr. Bogan’s net after-tax benefit, assuming no reduction, exceeds by $25,000 or more the net after-tax benefit assuming such reduction is made.
Under the employment agreement with Mr. Bogan, he will generally have “good reason” to terminate his employment if the Company assigns duties inconsistent with his position, authority, duties or responsibilities without his prior consent; takes action that results in a substantial reduction in his status including a diminution in position, authority, duties or responsibilities; moves his primary office outside of the city of Charlottesville, Virginia or Albemarle County, Virginia, unless either the Company or Virginia National Bank moves its principal executive offices to such other place; fails to comply with any material term of the agreement; or fails to nominate him for election to the Company’s Board of Directors. Under the employment agreement, except for the diminution of Mr. Bogan’s position because of the merger of Fauquier Bankshares, good reason to terminate employment would not exist unless Mr. Bogan has notified the Company of the condition giving rise to good reason, the Company has
failed to remedy the condition, and Mr. Bogan terminates employment within 90 days of the initial occurrence of the condition giving rise to good reason. For good reason due to the diminution of Mr. Bogan’s position because of the Fauquier Bankshares merger, good reason will apply provided Mr. Bogan provides written notice to the Company at least 30 days prior to his termination date.
Under the employment agreement with Mr. Bogan, termination for “cause” would generally include Mr. Bogan’s failure to perform material duties or responsibilities or failure to follow reasonable instructions or policies; conviction of, indictment for or entry of a guilty plea or plea of no contest with respect to a felony or misdemeanor involving moral turpitude, misappropriation or embezzlement of funds or property; fraud or dishonesty with respect to the Company; breach of fiduciary duties owed to the Company; breach of a material term of the agreement or material violation of applicable policies, codes and standards of behavior; or conduct reasonably likely to result in material injury to the Company. Under the employment agreement, and except in cases involving irreparable injury, the Company would not have cause to terminate Mr. Bogan’s employment unless the Company has notified him of the acts constituting “cause” and he has failed to remedy them.
Summary Compensation Table
The following table sets forth, for the periods indicated, certain information concerning the compensation of the named executive officers.NEOs.
Name and Position |
| Year |
| Salary |
|
| Bonus |
|
| Stock |
|
| Option |
|
| All Other |
|
| Total |
| ||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| ||||||
Glenn W. Rust |
| 2022 |
| $ | 500,000 |
|
| $ | 200,000 |
|
| $ | 200,043 |
|
| - |
|
| $ | 75,122 |
|
| $ | 975,165 |
| |
President and Chief Executive Officer (Principal Executive Officer) |
| 2021 |
| $ | 425,000 |
|
| $ | 150,000 |
|
| $ | 150,000 |
|
| - |
|
| $ | 57,514 |
|
| $ | 782,514 |
| |
Virginia R. Bayes |
| 2022 |
| $ | 330,733 |
|
| $ | 7,600 |
|
| $ | 82,500 |
|
| - |
|
| $ | 22,007 |
|
| $ | 442,840 |
| |
Chief Credit Officer and Executive Vice President, Virginia National Bank |
| 2021 |
| $ | 283,500 |
|
| $ | 17,000 |
|
| - |
|
| $ | 25,705 |
|
| $ | 19,892 |
|
| $ | 346,097 |
| |
Donna G. Shewmake |
| 2022 |
| $ | 284,582 |
|
| $ | 9,889 |
|
| $ | 82,500 |
|
| - |
|
| $ | 23,716 |
|
| $ | 400,687 |
| |
General Counsel, Executive Vice President and Secretary |
| 2021 |
| $ | 270,470 |
|
| $ | 6,000 |
|
| - |
|
| $ | 25,705 |
|
| $ | 22,663 |
|
| $ | 324,838 |
| |
_________________
|
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| |||||||
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| |||||||
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| |||||||
|
|
|
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Outstanding Equity Awards at Fiscal Year-End 20202022
The following table provides certain information on unexercised options and restricted stock held by each of the named executive officersNEO's as of December 31, 2020.2022. There were no other equity awards outstanding to the named executive officers.NEOs.
|
| Option Awards |
| Stock Awards |
| |||||||||||||||||
|
| Number of Securities Underlying Unexercised Options (#) Exercisable |
|
| Number of Securities Underlying Unexercised Options (#) Unexercisable |
|
| Option Exercise Price ($) |
|
| Option Expiration Date |
| Number of shares or units of stock that have not vested (#) |
|
| Market value of shares or units of stock that have not vested ($) |
| |||||
Glenn W. Rust (1) |
|
| 1,379 |
|
| - |
|
| $ | 13.69 |
|
| 02/19/2023 |
|
| 3,769 |
|
| $ | 138,172 |
| |
Glenn W. Rust (2) |
|
| 6,720 |
|
|
| 1,680 |
|
| $ | 39.52 |
|
| 04/18/2028 |
|
| 5,580 |
|
| $ | 204,563 |
|
Glenn W. Rust (3) |
|
| 7,200 |
|
|
| 4,800 |
|
| $ | 37.25 |
|
| 10/15/2029 |
|
| - |
|
|
| - |
|
Glenn W. Rust (4) |
|
| 10,400 |
|
|
| 15,600 |
|
| $ | 26.00 |
|
| 03/24/2030 |
|
| - |
|
|
| - |
|
Virginia R. Bayes (5) |
|
| 4,409 |
|
|
| 1,103 |
|
| $ | 42.62 |
|
| 05/16/2028 |
|
| 250 |
|
| $ | 9,165 |
|
Virginia R. Bayes (6) |
|
| 4,000 |
|
|
| 6,000 |
|
| $ | 23.75 |
|
| 09/22/2030 |
|
| 1,250 |
|
| $ | 45,825 |
|
Virginia R. Bayes (7) |
|
| 1,100 |
|
|
| 3,300 |
|
| $ | 36.14 |
|
| 09/29/2031 |
|
| 2,500 |
|
| $ | 91,650 |
|
Donna G. Shewmake (5) |
|
| 4,409 |
|
|
| 1,103 |
|
| $ | 42.62 |
|
| 05/16/2028 |
|
| 250 |
|
| $ | 9,165 |
|
Donna G. Shewmake (6) |
|
| 4,000 |
|
|
| 6,000 |
|
| $ | 23.75 |
|
| 9/22/2030 |
|
| 1,250 |
|
| $ | 45,825 |
|
Donna G. Shewmake (7) |
|
| 1,100 |
|
|
| 3,300 |
|
| $ | 36.14 |
|
| 09/29/2031 |
|
| 2,500 |
|
| $ | 91,650 |
|
_______________
| Option Awards | Stock Awards |
| |||||||||||||
| Number of Securities Underlying Unexercised Options (#) Exercisable (1) |
| Number of Securities Underlying Unexercised Options (#) Unexercisable (1) |
| Option Exercise Price ($) (1) |
| Option Expiration Date | Number of shares or units of stock that have not vested (#) |
| Market Value of Shares or Units of Stock that have not Vested ($) |
| |||||
Glenn Rust |
| 1,379 |
|
| - |
| $ | 13.69 |
| 02/19/2023 |
| - |
|
| - |
|
Glenn Rust (2) |
| 3,360 |
|
| 5,040 |
| $ | 39.52 |
| 04/18/2028 |
| - |
|
| - |
|
Glenn Rust (3) |
| 2,400 |
|
| 9,600 |
| $ | 37.25 |
| 10/15/2029 |
| - |
|
| - |
|
Glenn Rust (4) |
| - |
|
| 26,000 |
| $ | 26.00 |
| 3/24/2030 |
| - |
|
| - |
|
Virginia Bayes (5) |
| 2,240 |
|
| 3,308 |
| $ | 42.62 |
| 05/16/2028 | 750 |
| $ | 20,363 |
| |
Virginia Bayes (6) |
| - |
|
| 10,000 |
| $ | 23.75 |
| 9/22/2030 |
| 2,500 |
| $ | 67,875 |
|
Donna Shewmake (5) |
| 2,240 |
|
| 3,308 |
| $ | 42.62 |
| 05/16/2028 | 750 |
| $ | 20,363 |
| |
Donna Shewmake (6) |
| - |
|
| 10,000 |
| $ | 23.75 |
| 9/22/2030 |
| 2,500 |
| $ | 67,875 |
|
Pay Versus Performance Table
As required by Item 402(v) of Regulation S-K, we are providing the following information regarding the relationship between executive compensation and our financial performance for each of the last two completed calendar years. In determining the “compensation actually paid” to our NEO, we are required to make various adjustments to amounts that have been previously reported in the Summary Compensation Table ("SCT"), as the SEC’s valuation methods for this section differ from those required in the SCT. The table below summarizes compensation values both previously reported in our SCT, as well as the adjusted values required in this section for the 2021 and 2022 calendar years. Note that for our NEOs other than our principal executive officer (the “PEO”), compensation is reported as an average.
Year |
| Summary Compensation Table Total for PEO (1) |
|
| Compensation Actually Paid to PEO (2) |
|
| Average Summary Compensation Table Total for Non-PEO NEOs (1) |
|
| Average Compensation Actually Paid to Non-PEO NEOs (2) |
|
| Value of Initial Fixed $100 Investment Based on TSR (3) |
|
| Net Income |
|
| ||||||
2022 |
| $ | 975,165 |
|
| $ | 983,392 |
|
| $ | 421,764 |
|
| $ | 435,784 |
|
| $ | 144.88 |
|
| $ | 23,437,900 |
|
|
2021 |
| $ | 782,514 |
|
| $ | 828,891 |
|
| $ | 335,468 |
|
| $ | 332,616 |
|
| $ | 144.56 |
|
| $ | 10,070,643 |
|
|
(1) | The |
(2) |
|
(3) |
|
|
|
|
|
|
|
Adjustments to determine compensation "actually paid" for PEO |
| 2022 |
|
| 2021 |
| ||
Deduction for amounts reported under the "Stock Awards" column in the Summary Compensation Table |
| $ | (200,043 | ) |
| $ | (150,000 | ) |
Year-end fair value of awards granted during year that remained unvested at year-end |
| $ | 204,563 |
|
| $ | 190,347 |
|
Change in fair value from prior year-end to year-end of awards granted in a prior year that were outstanding and unvested at year-end |
| $ | (4,598 | ) |
| $ | - |
|
Change in fair value from prior year-end to vesting date of awards granted in a prior year that vested during year |
| $ | (2,914 | ) |
| $ | - |
|
Increase based on dividends paid during year prior to vesting |
| $ | 11,219 |
|
| $ | 6,030 |
|
Total adjustments |
| $ | 8,226 |
|
| $ | 46,377 |
|
The amounts of the adjustments described above that were added to (or deducted from) the SCT total for the NEOs other than the PEO to arrive at compensation actually paid to non-PEO NEOs for each year are shown in the following table.
Adjustments to determine compensation "actually paid" |
| 2022 |
|
| 2021 |
| ||
Deduction for amounts reported under the "Stock Awards" column in the Summary Compensation Table |
| $ | (82,500 | ) |
| $ | - |
|
Deduction for amounts reported under the "Option Awards" column in the Summary Compensation Table |
| $ | - |
|
| $ | (25,705 | ) |
Year-end fair value of awards granted during year that remained unvested at year-end |
| $ | 91,650 |
|
| $ | - |
|
Change in fair value from prior year-end to year-end of awards granted in a prior year that were outstanding and unvested at year-end |
| $ | (1,830 | ) |
| $ | 25,484 |
|
Change in fair value from prior year-end to vesting date of awards granted in a prior year that vested during year |
| $ | 3,813 |
|
| $ | (5,818 | ) |
Increase based on dividends paid during year prior to vesting |
| $ | 2,888 |
|
| $ | 3,188 |
|
Total adjustments |
| $ | 14,020 |
|
| $ | (2,851 | ) |
The relationship between (i) the executive compensation actually paid to the PEO and the average compensation actually paid to the NEOs other than the PEO and (ii) cumulative TSR on the Company’s common stock is shown below:
The relationship between (i) the executive compensation actually paid to the PEO and the average compensation actually paid to the NEOs other than the PEO and (ii) net income of the Company for the last two years is shown below:
BENEFICIAL OWNERSHIP OF COMPANY COMMON STOCK
The Company is not aware of any persons who beneficially owned more than five percent (5%) of the Company’s common stock as of April 21, 2021.19, 2023.
The following table sets forth certain information concerning beneficial ownership of the Company’s common stock, as of April 21, 2021,19, 2023, by each director, nominee and named executive officer and by all directors, nominees and executive officers as a group.
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| Shares of Common Stock Beneficially Owned | ||||||
Name |
| Number of Shares (1) |
| Percent of Class | ||||
John B. Adams, Jr. |
|
| 197,881 |
|
| (2) |
| * |
Virginia R. Bayes |
|
| 25,370 |
|
| (3) |
| * |
Steven W. Blaine |
|
| 11,237 |
|
|
|
| * |
Kevin T. Carter |
|
| 7,626 |
|
| (3) |
| * |
Hunter E. Craig |
|
| 235,881 |
|
| (4) |
| 4.41% |
William D. Dittmar, Jr. |
|
| 214,149 |
|
|
|
| 4.01% |
Randolph D. Frostick |
|
| 9,200 |
|
|
|
| * |
Linda M. Houston |
|
| 11,388 |
|
| (3) |
| * |
Jay B. Keyser |
|
| 10,608 |
|
| (5) |
| * |
Glenn W. Rust |
|
| 71,254 |
|
|
|
| 1.33% |
Donna G. Shewmake |
|
| 21,408 |
|
|
|
| * |
Sterling T. Strange |
|
| 7,796 |
|
|
|
| * |
Gregory L. Wells |
|
| 15,320 |
|
|
|
| * |
Directors and Executive Officers |
|
| 680,926 |
|
|
|
| 12.56% |
_______________
Represents less than one percent of the Company’s common stock outstanding as of April 19, 2023. (1) Fractional shares are not included. All shares reported are held with sole investment power and sole voting power except as noted. Number of shares reported includes shares that may be acquired within 60 days through the exercise of stock options granted under the Company’s incentive stock option plans as follows: Ms. Bayes, 10,612 shares; 3,937 shares for Mr. Blaine, Mr. Craig, Mr. Dittmar, and Ms. Houston; Mr. Rust, 31,200 shares; Ms. Shewmake,10,612 shares; and Mr. Wells, 3,937 shares. (2) 16,492 of the shares owned by Mr. Adams are pledged. |
|
|
|
|
|
(3) Includes shares held with shared voting and investment power with a spouse or shares held by a spouse as follows: Ms. Bayes, 126 shares; Mr. Carter, 603 shares; and Ms. Houston, 925 shares.
(4) 227,407 of the shares owned by Mr. Craig are pledged.
(4)(5) Includes 5,668(a) 2,553 shares held in Mr. Keyser’s revocable trust over which Mr. Keyser shares voting and investment powerpowers with his spouse.spouse and (b) 5,668 shares held in a limited liability company over which Mr. Keyser has sole voting and dispositive powers.
The Company currently does not have any policies with respect to financial instruments or transactions in derivative securities or otherwise that hedge or offset any decrease in the market value of the Company’s common stock.
DELINQUENT SECTION 16(a) REPORTSBENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Pursuant to Section 16(a) of the Securities Exchange Act of 1934, each of the Company’s directors, executive officers and persons who own more than 10% of the Company’s securities is required to file reports of ownership and changes in ownership of the Company’s securities with the Securities and Exchange Commission (the “SEC”)SEC and to provide copies of such reports to the Company. To the Company’s knowledge, based solely on a review of the information and reports furnished to the Company, the Company believes that all reporting persons timely filed all reports required under Section 16(a) during 20202022 except that the Form 3(i) a report was filed on behalf of Mr. Craig, a director, was not filed timelylate by the Company’s staff.Company's staff for a purchase of stock by Mr. Dittmar and (ii) a report was filed late by the Company's staff for a restricted stock grant to Mr. Rust.
RELATED PARTYPERSON TRANSACTIONS AND OTHER INFORMATION
CertainCertain of the Company’s directors and officers, and certain immediate family members and/or associated entities, are customers of the Company’s affiliates and have had transactions in the ordinary course of business with the affiliates, including loan, deposit, asset management, leases and other transactions. All such banking transactions have been on substantially the same terms, including interest rates and collateral, as those prevailing at the time for comparable transactions with unrelated persons, and did not involve more than a normal risk of collection or present any unfavorable features for the bank.Bank. All credit transactions involving officers and directors are reviewed and approved pursuant to the Bank’s established underwriting procedures, and all credit transactions involving executive officers and directors, and/or entities with which such persons are associated, are reported to the board of directors of the Bank.
The Company had business dealings or entered into non-banking transactions with directors of the Company or with entities in which a director or principal shareholder is owner, principal or has a beneficial interest of 10% or more since January 1, 2019.2021. The Company has not adopted a formal written policy that covers the review and approval of director and other related person transactions by the Board; however, the Board, as a matter of practice, reviews all such significant transactions for approval. All such dealings and transactions have been on substantially the same terms as those prevailing at the time for comparable business dealings and transactions with unrelated persons. From January 1, 20202022 through April 15, 2021,19, 2023, Virginia National Bank made lease and other payments of $450,510* (which included reimbursements for taxes and insurance of $30,227)$679,675 to or for the benefit of Pantops Park, LLC, of which William D. Dittmar, Jr., chairman of the Virginia National Board, is the manager and indirect owner, under a ground lease executed in 2005. During 2019,2021, Virginia National Bank made lease and other payments of $420,526* (which included reimbursements for taxes and insurance of $29,984) to or$519,579 for the benefit of Pantops Park, LLC. The CompanyCompany has engagedengaged in non-banking transactions with other related persons of the Company; however, the amount of such payments made to, or received by, the Company did not exceed the disclosure threshold of $120,000.
Mr. Craig was the manager of an entity at the time a special receiver was appointed in 2011 to operate the entity’s condominiums.
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRMAUDITORS
The Company has selected Yount, Hyde & Barbour, P.C. to serve as independent registered public accounting firm for the Company in 2021.2023. This firm audited the books and records of the Company for 20202022 and 2019.2021. The Company and its affiliates incurred the fees and out-of-pocket expenses shown in the table below for audit and other professional services provided by Yount, Hyde & Barbour, P.C., for or during the fiscal years ended December 31, 20202022 and December 31, 2019.2021.
Description |
| 2022 |
|
| 2021 |
| ||
Audit Fees (1) |
| $ | 190,122 |
|
| $ | 200,723 |
|
Audit-related Fees (2) |
| $ | 11,300 |
|
| $ | 9,850 |
|
Tax Fees (3) |
| $ | 12,200 |
|
| $ | 28,125 |
|
Total Fees |
| $ | 213,622 |
|
| $ | 238,698 |
|
_______________
Description |
| 2020 |
|
| 2019 |
| ||
Audit Fees (1) |
| $ | 145,955 |
|
| $ | 152,912 |
|
Audit-related Fees (2) |
| $ | 9,600 |
|
| $ | 10,097 |
|
Tax Fees (3) |
| $ | 11,287 |
|
| $ | 10,480 |
|
Total Fees |
| $ | 66,842 |
|
| $ | 173,489 |
|
(2) Audit‐related fees: Audi-related fees consist of the audit of the Bank’s 401(k) Plan.
(3) Tax fees: Preparation of federal and state income tax returns and consultation on tax-related matters. |
|
|
|
|
|
|
|
In every case, the scope of all audit services and permissible non-audit services provided by Yount, Hyde & Barbour, P.C. was pre-approved by the Company’s Audit Committee. That committeeThe Audit Committee was directly responsible for the appointment, compensation, retention and oversight of Yount, Hyde & Barbour, P.C., and the firmwhich reported directly to the Audit Committee.
Representatives from Yount, Hyde & Barbour, P.C. are expected to be present at the Annual Meeting to make a statement if they desire to do so and to answer questions shareholder(s) may have.
Yount, Hyde & Barbour, P.C. has advised the Company that neither it, nor any of its members, has any direct financial interest or material indirect financial interest in the securities of the Company, or any connection with the Company in the capacity of promoter, underwriter, voting trustee, director, officer or employee.
AUDIT AND COMPLIANCE COMMITTEE REPORT
The Audit and Compliance Committee (the “Audit Committee”) is authorized by the Board to: (A) provide independent oversight with respect to the Company’s independent audit;registered public accounting firm; (B) monitor the Company’s (i) accounting practices, procedures and policies, (ii) financial reporting processes, and (iii) compliance of the Company’s consolidated financial statements and internal controls with federalapplicable requirements and state(iv) compliance with applicable banking and securities regulatory requirements; and (C) evaluate the Company’s system of internal controls, internal audit function (whether outsourced or conducted in-house), and related areas.
The Audit Committee has reviewed and discussed the audited consolidated financial statements with management.management and with Yount, Hyde and Barbour, P.C. (“YHB”), independent registered public accounting firm. The Audit Committee has also reviewed and discussed with Yount, Hyde & Barbour, P.C., independent registered public accounting firm,YHB the matters required to be discussed by the applicable requirements of Public Company Accounting Oversight Board (“PCAOB”) standards. The Audit Committee has received the written disclosures and the letter from the independent registered public accounting firm required by applicable requirements of the PCAOB regarding the independent accountant’s communications with the Audit Committee concerning independence and has discussed with the independent registered public accounting firm the independence of the firm.
In performing all of these functions, the Audit Committee acts only in an oversight capacity, relying on the work and assurances of the Company’s management, which has the primary responsibility for financial statements and reports, and of the independent registered public accounting firm, who, in their report, express an opinion on the conformity of the Company’s annual financial statements to accounting principles generally accepted in the United States of America.
Based on the review and discussions described above, the Audit Committee recommended to the Board of Directors of the Company that the audited consolidated financial statements be included in the Company’s Annual Report on Form 10-K for the year ended December 31, 20202022 for filing with the SEC.
March 22, 2023 Jay B. Keyser, Chair Steve W. Blaine |
|
Hunter E. Craig
JamesSterling T. HollandStrange
Bryan D. WrightGregory L. Wells
CODE OF ETHICS
The Company has adopted a Code of Ethics that applies to all the directors, officers and employees of the Company and its subsidiaries, including the Company’s principal executive officer and principal financial officer. The Company’s Code of Ethics is available on the Company’s Investor Relations website at www.vnbcorp.com in the “Corporate Overview” section under “Governance Documents.”
SHAREHOLDER COMMUNICATIONS WITH DIRECTORS
Shareholders may communicate with all or any member of the Board of Directors by addressing correspondence to the “Board of Directors,” or to the individual director, in care of the Corporate Secretary of Virginia National Bankshares Corporation, 404 People Place, Charlottesville, Virginia 22911. All communications so addressed will be forwarded to the Chairman of the Board of Directors (in the case of correspondence addressed to the “Board of Directors”) or to any named individual director.
OTHER MATTERS
The Company is not aware of any other matters to come before the Annual Meeting. If other matters are properly raised at the Annual Meeting, the proxy holder(s) will vote the proxy in their discretion.
SHAREHOLDER NOMINATIONS AND PROPOSALS
The Company’s Bylaws provide that, in addition to any other applicable requirements, for any nomination of a director or other business to be properly brought before an annual meeting by a shareholder, the shareholder must provide written notice to the Company at least 90 but not more than 120 days prior to the first anniversary of the preceding year’s annual meeting. For the 20222024 annual meeting of shareholders, notice must be delivered to the Corporate Secretary no later than March 26, 2022.31, 2024. The notification must contain certain information as provided in the Company’s Bylaws. Any proposed nomination or business not in compliance with the requirements of the Company’s Bylaws shall be disregarded. A copy of the Company’s Bylaws is available at www.vnbcorp.com in the “Corporate“Corporate Overview” section under “Governance Documents.” A copy may also be requested by contacting the Corporate Secretary at the address below.
In order for a shareholder proposal to be considered for inclusion in the Company’s proxy materials relating to its 20222024 annual meeting of shareholders pursuant to applicable SEC regulations, it must be received by the Company no later than December 31, 2021.29, 2023.
Shareholder notifications and proposals should be sent to the attention of the Corporate Secretary, Virginia National Bankshares Corporation, 404 People Place, Charlottesville, Virginia 22911.
ANNUAL REPORT
The Company’s Annual Report on Form 10-K for the year ended December 31, 2020,2022, as filed with the SEC, is being made available with this proxy statement. Shareholders may also request, without charge, a copy of the Company’s 20202022 Annual Report on Form 10-K by writing to the Corporate Secretary, Virginia National Bankshares Corporation, 404 People Place, Charlottesville,, Virginia 2291122911..
VIRGINIA NATIONAL BANKSHARES CORPORATION P.O. BOXVirginia national bankshares corporation p.o. Box 8016, CARY, NCcary, nc 27512-9903 YOUR VOTE IS IMPORTANT! PLEASE VOTE BY: INTERNET Go To: your vote is important! Please vote by: internet go to: www.proxypush.com/VABK • Castvabkcast your vote online • Havehave your Proxy Cardproxy card ready • Followfollow the simple instructions to record your vote PHONE Callphone call 1-866-291-7335 • Useuse any touch-tone telephone • Havehave your Proxy Cardproxy card ready • Followfollow the simple recorded instructions MAIL • Mark,mail mark, sign and date your Proxy Card • Fold and returnproxy card fold anturn your Proxy Cardproxy card in the postage-paid envelope providedprovideou must regthe proxy/vote form. Signature (and title if applicable) proposal_page vifl date signature (if held jointly) date
Virginia national bankshares corporation p.o. Box 8016, cary, nc 27512-9903 virginia national bankshares corporation important notice regarding the availability of proxy materials for virtual shareholders meeting to be held on june 23, 2022 for shareholders of record as of close of business on april 25, 2022 this communication is not a form for voting and presents only an overview of more complete proxy materials available to you on the internet. We encourage you to access and review all of the important information contained in the proxy materials before voting. To view the proxy materials, and to obtain directions to attend the meeting, go to: www.proxydocs.com/vabk the following proxy materials are available to view or receive: notice of annual meeting and proxy statement annual report on form 10-k for the year ended 12/31/2021 to vote your proxy while visiting this site, you will need the 12 digit control number in the box below. Control number: for a convenient way to view proxy materials and vote go to www.proxydocs.com/vabk have the 12 digit control number located in the shaded box above available when you access the website and follow the instructions. If you want to receive a paper or email copy of the proxy materials, you must request one. There is no charge to you for requesting a copy. In order to receive a paper package in time for this year's meeting, you must make this request on or before june 13, 2022. To order paper materials, use one of the following methods. Internet www.investorelections.com/vabktelephone (866) 648-8133 * e-mail paper@investorelections.comwhen requesting via the internet or telephone you will need the 12 digit control number located in the shaded box above. * if requesting materials by email, please send a blank email with the 12 digit control number (located above) in the subject line. No other requests, instructions or other inquiries should be included with your e-mail requesting material. Virginia national bankshares corporation meeting type: date: time: place: virtual annual meeting of shareholders thursday, june 23, 2022 3:00 pm, eastern time annual meeting to be held live via the internet - please visit www.proxydocs.com/vabk for more details. You must register to attend the meeting online and/or participateno later than 5:00 p.m., eastern time on june 21, 2022 at www.proxydocs.com/VABK Control Number: Virginia National Bankshares Corporation Virtual Annual Meeting of Shareholders For Shareholders of record as of close of business on April 21, 2021 TIME: Thursday, June 24, 2021 10:00 AM, Eastern Time PLACE: Annual Meeting to be held live via the Internet - please visit www.proxydocs.com/VABK for more details IF YOU WANT TO ATTEND THE VIRTUAL MEETING, PLEASE USE THE CONTROL NUMBER ABOVE TO REGISTER AT www.proxydocs.com/VABK. Aftervabk after you register, you will receive an email confirming your registration. The morning of the meeting, you will receive an email with a link to attend the meeting. This proxy is being solicited on behalf of the Board of Directors The shareholder hereby appoints Virginia R. Bayes, Steven W. Blaine and Gregory L. Wells, any of whom may act alone and with full power of substitution, as proxies, to represent and vote all shares of Virginia National Bankshares Corporation (the "Company") of the shareholder at the 2021 Virtual Annual Meeting of Shareholders. THE SHARES REPRESENTED BY THIS PROXY WILL BE VOTED IN ACCORDANCE WITH THE VOTING INSTRUCTIONS SUBMITTED AND, IF A PAPER VOTE IS SUBMITTED, PROPERLY EXECUTED. IF NO INSTRUCTION IS RECEIVED ON AN AGENDA ITEM, IT WILL BE VOTED IN ACCORDANCE WITH THE RECOMMENDATION OF THE COMPANY'S BOARD OF DIRECTORS. IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE SHAREHOLDERS' MEETING TO BE HELD ON JUNE 24, 2021. A complete set of proxy materials related to Virginia National Bankshares Corporation's 2021 Annual Meeting of Shareholders (the "Meeting") is available on the internet at www.proxydocs.com/VABK. The materials available include both the Notice of Annual Meeting and Proxy Statement, and the Annual Report on Form 10-KSee reverse for the year ended December 31, 2020. The mattersitems to be acted upon are set forth onvoted before the reverse side. PLEASE BE SURE TO SIGN AND DATE THIS PROXY CARD AND MARK ON THE REVERSE SIDE IF SUBMITTING BY MAILmeeting
Virginia National Bankshares Corporation VIrtual Annual Meeting of Shareholders Please make your marks like this: X Use dark black pencil or pen only THE BOARD OF DIRECTORS RECOMMENDS A VOTE: "FOR" all directors in Proposal 1, and "FOR" Proposals 2, 4 and 35 THE BOARD RECOMMENDS THAT AN ADVISORY VOTE ON THE COMPENSATION FOR NAMED EXECUTIVE OFFICERS BE HELD EVERY 1 YEAR (Proposal 3). PROPOSAL YOUR VOTE BOARD OF DIRECTORS RECOMMENDS 1. Election of Directors FOR WITHHOLD 1.01 John B. Adams, Jr. For 1.02 Steven W. Blaine For 1.03 Marc J. Bogan For 1.04 Kevin T. Carter For 1.051.04 Hunter E. Craig For 1.061.05 William D. Dittmar, Jr. For 1.071.06 Randolph D. Frostick FOR 1.081.07 James T. Holland FOR 1.091.08 Linda M. Houston FOR 1.101.09 Jay B. Keyser FOR 1.111.10 Glenn W. Rust FOR 1.121.11 Sterling T. Strange, III FOR 1.131.12 Gregory L. Wells FOR 2. Advisory (non-binding) to approve Company's executive compensation. FOR AGAINST ABSTAIN FOR 3. Advisory (non-binding) vote to approve the frequency of the advisory vote on the Company's executive compensation. 4. Approval of the Virginia National Bankshares Corporation 2022 Stock Incentive Plan. 5. Ratification of the appointment of Yount, Hyde & Barbour, P.C. as the Company's independent registered public accounting firm for 2021. FOR 4.2022. 6. Transaction of such other business as may properly come before the meeting or any adjournment thereof. Authorized Signatures - Must be completed for your instructions to be executed. Please sign exactly as your name(s) appears on your account. If held in joint tenancy, all persons should sign. Trustees, administrators, etc., should include title and authority. Corporations should provide full name of corporation and title of authorized officer signing the Proxy/Vote Form. Signature (and Title if applicable) Date Signature (if held jointly) Date
